Replace several existing tools with one smart custom workflow
Sometimes the problem isn't too little software, but too much. Employees jump between tools, copy information and keep track of how it all fits together themselves. Then one targeted custom workflow can be simpler than yet another SaaS subscription.
Does this sound familiar?
This question often arises after a process has been extended bit by bit with new tools over the years.
Employees work in many systems for one task
The process keeps jumping between SaaS tools, spreadsheets, email and internal software.
Information is entered twice
The same data is kept or copied in several places.
Nobody has an overview of the whole flow
Each tool solves one part, but the employee manually keeps it all together.
Another new tool doesn't feel like the solution
The pile of software has by now become part of the problem itself.
Where do you want to be?
You want to simplify the process without blindly rebuilding all existing systems.
One clear workflow
Users no longer have to stitch different tools and intermediate steps together themselves.
Automation where it helps
Manual copying, checking and routing is removed as much as possible.
Keep what works well
Systems that add value can stay part of the new flow through integrations.
Why does this happen?
Separate tools each optimise their own part of the process. As a result, the complexity often arises precisely between those tools.
See how we approach thisIntegration is missing
Data and status have to be moved by hand from one system to another.
The process has adapted to the software
Employees follow extra steps because separate tools don't fit together well.
Otherwise AI becomes yet another tool
A standalone chatbot on top of the existing pile doesn't reduce fragmentation.
Build & Integrate
With Build & Integrate we design and build the custom workflow around the actual process. We only replace what makes sense and connect the systems that are better kept. If scope and process are still not sharp enough, an AI Reality Check is the more logical first step.
View this offerFixed price after scoping
Fixed price after joint scoping
- Result
- Working, integrated software your team can take over
- Duration
- Set in the scope
- Next step
- Handover to your team, or further development together
Why 9to5 for this?
We don't replace standard SaaS with custom software by default. Because we both build software and connect systems, we can choose per part what is technically and commercially wise.
View casesBuild and integrate
A good existing system doesn't need to be rebuilt.
The process leads
The new flow is designed around how the work ideally runs.
AI only where it fits
Smart interpretation is combined with regular automation and integrations.
What else fits your situation?
AI Reality Check · €1,950 excl. VAT
In a compact engagement we determine what is technically sensible and feasible, where the risks are and what a wise next step is.
View offerAutomate a business process with AI
The process is clear and contains work that could be smarter or largely automatic. Now it has to become a reliable technical workflow.
View use caseExtend existing software with agentic workflows
Your existing software already does a lot well, but some workflows could be smarter if AI gathered information and carried out next steps on its own.
View use case